NOTICE INVITING TENDER

Secretary, Odisha Electricity Regulatory Commission [OERC] invites sealed tenders from the service providers for providing service towards maintenance of lawn, garden and potted plants at their new Office Complex for OERC at Chandrasekharpur, Bhubaneswar. Details of tenders are as under:
a	Name of the work 	Maintenance of lawn, garden and potted plants at OERC office complex at Chandrasekharpur, Bhubaneswar.	
b.	Earnest money deposit 	3,000 /-(Three Thousand only)  	
c.	Security deposit 	5% of the accepted tendered amount.	
d.	Tender document  	Can be downloaded from OERC’s website, www.orierc.org	
e.	Prebid meeting of the venders	 Dt– 25/02/2016 at 16.00 Hrs. at OERC, Bidyut Niyamak Bhawan, UNIT VIII, BHUBANESWAR	
f.	Last date & time of receipt of tender	 Dt –   04/03/2016 at 14.00 Hrs.	
g.	Address at which the tenders are to be submitted:	Secretary OERC, Bidyut Niyamak Bhawan,            Unit-VIII, Bhubaneswar.	
h	Date & time of opening tenders: 	Dt-   04/03/2016   at  15.30 Hrs	
ij	Place of opening tenders: 	OERC, Bidyut Niyamak Bhawan, UNIT – VIII, BHUBANESWAR	
j	Validity of offer.	2 (Two ) months  from the opening of price bid.	

Eligibility of the bidder :- The Service Provider should have carried out at least two works of similar nature in last 3 financial  years. It should have an office in Bhubaneswar / Cuttack and should have average turnover Rs.2 lakh in last 3 years and the income tax clearances and TIN no. 
Any technical clarification regarding the tender paper may be clarified from OERC, Bhubaneswar. In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time. Odisha Electricity Regulatory Commission has the right to accept/ reject any / all tenders without assigning any reason thereof.

      Sd/-
SECRETARY
OERC, Bhubaneswar

TENDERER’S PROFILE

(To be filled in & returned with the documents)

1.	Full Name of the Firm		
	(In Capital letters)		
			
2.	Firm Address		
			
3.	Telephone No	Office:-	
		Residence:-	
		Mobile :-	
		Fax No :-	
			
4.	Name / Names of Proprietors Partners /		
	Directors.		
			
5.	Service Tax(If applicable) / Sales Tax / VAT Regd. No.		
	(Last Sales Tax/ Vat Clearance Certificate must		
	be furnished		
			
6.	Income Tax account number / PAN Number		
	(Last Income Tax Clearance certificate to be		
	attached)		
			
7.	Details of similar past work and experience of		
	similar nature. (Certificate from the past		
	employer should be enclosed)		

I do hereby certify that the above mentioned particulars are true and correct.

Signature of the Bidder

Maintenance & Development of Lawn & Garden

Terms & Conditions

1.	Interested Agencies / Tenderers willing to participate in the development & maintenance of lawn, gardens & potted plants , in the premises of new OERC Office Complex at Chandrasekharpur, Bhubaneswar, are requested to visit the site, & make themselves acquainted before quoting the rate. If necessary they may discuss with the concerned officer/ consultant before submission of application. 

2.	The undersigned has right to accept / reject the offer without assigning any reasons. 

3.	The successful tenderer hence forth called as Service Provider will be issued two types of work order i.e. 1. Maintenance of existing lawn & garden which should be started immediately from specified date, 2. New work like planting and maintaining potted plants which has to start within 7 days of issue of work order. 

4.	The period of maintenance of existing lawn & garden in new OERC Office Complex at Chandrasekharpur, Bhubaneswar, is for a period of one year, renewable further for the like period or any other period on satisfactory performance.. 

5.	The service provider should undertake new assigned work within a month. 

6.	The Service Provider should work as per the direction of the Sr. Consultant (Project) of OERC throughout the period of Development & Maintenance. 

7.	The Service Provider will replace with new plants/ grass patches in case of casualties at his own cost & risk. 

8.	Maintenance of lawn includes irrigation, weeding, mowing, top dressing twice a year i.e. 1ST week of September & March, with a mixture of soil, compost & sand at equal proportion. Fertilizer & pesticides should be applied whenever necessary & advised. Cleaning & Weeding of Plant & Bushes in the premises will have to be done on regular basis.

9.	Maintenance of Plants, Seasonal & Perennial flower beds include irrigation, weeding, stalking, pruning, trimming & manuring etc. 

10.	The Service Provider will provide required manpower & sufficient quantities of T & P like hose pipe, lawn mower, staking materials, Secateurs, Knife, Hedge sear, bamboo baskets etc. for satisfactory & timely execution of the work. 

11.	Water & Electric points have been provided at convenient places for easy watering & lawn mowing respectively. 

12.	There should be three time planting of seasonal flowers i.e. during winter, summer & rainy season as per the recommendation of the consultant. 

13.	Appropriate Court at Bhubaneswar under the control of Orissa High court shall have exclusive jurisdiction over all matters related to this contract in case of dispute. 

14.	The Service Provider is requested to quote the unit rates in figures & words, of all the items in the original tender documents with seal & signature on each paper. No overwriting will be accepted. 

15.	The items of work which has not been covered in the tender document can be supplied by the Service Provider on negotiation of rates. 

16.	Supply / lifting of any type of materials related to the development & maintenance of garden will have to be signed by the security & garden in charge. 

17.	Selected agency should have adequate arrangements for providing unskilled manpower for misc. works in the campus/inside the building, at one day’s notice, chargeable at minimum wages of Govt. of Odisha. 

18.	Preference will be given to the firms having own nurseries at Bhubaneswar. 

19.	The following documents in support of his / their expertise in the field garden maintenance may be attached. 

(i)	Annual turnover of last 3 (Three) years as per Audit Report (Balance Sheet to be attached) 

(ii)	Name of the organizations with whom worked 

20.	Copies of the Service Tax clearance certificate(If applicable), Income tax certificate, Provident fund, ESI Registration, Labour license No. & VAT Clearance Certificate are to be attached. 

21.	The firm shall at his own cost comply with the provision of labour laws, rules and orders and notification as of Central & State Govt. as applicable to this contract from time to time and will be liable for penal action in case of violation of these laws. 

22.	The activities of the firm will be reviewed through a committee. As per the recommendation of the committee, due action will be taken for cancellation or continuation of the contract. 

    Sd/-
Secretary
OERC

TENDER BIDDING
A.	Creation & Maintenance of Potted Plants & Seasonal Flowers

S.		Description	Unit	Rate	
N.					

1.	Supply & application of Vermi compost	Qtl.		

2.	Supply & spreading of good sweet earth			
			Cum.		

3.	Supply and application of Cow dung manure			
		Cum.		

B. Maintenance of Existing Lawn & Garden and Creation & Maintenance of Potted Plants & Seasonal Flowers
S/N		Description	Unit	Qty.	
Rate	
Amount	
							
1.	Annual Maintenance of Lawn & Garden

•	Maintenance of lawn: Regular watering, mowing at regular interval, weeding, top dressing twice a year with soil & compost (4:1) - April & October, PP Chemicals & anti-termite chemicals, fungicides etc.

•	Maintenance of Shrubs, fruit tree (new), specimen plants, hedges etc.: Hoeing, weeding, manuring, around base of each plant, pruning, trimming wherever & whenever required or as advised. Besides regular watering is to be ensured.

•	Flower Beds (100 sq. mtr.) : Flower beds of 100 sq. mtr. is to be maintained by planning 3 seasons in an year (summer, rainy & winter)	Sqm	1100.00			

2.		Nos.	100			
	Supply & planting & maintenance of potted plants (in the pots provided by OERC) with preparation & filling of soil, application of manure , oil cake, fertilizer & ppc etc. (Including all material, labour & T&P) 					
						
3.	Supply & planting & maintenance of seasonal plants in pots (pots to be provided by OERC) with preparation & filling of soil, application of manure , oil cake, fertilizer & ppc etc. (Including all material, labour & T&P)
Planting has to be made thrice a year i.e. Winter, Summer and Rain.	Nos.	100			

Signature of the Bidder

General Terms and Conditions

1.	The firm should be registered under OST, ACT-1974 and having valid VAT Clearance Certificate etc. 

2.	Attested copies of valid VAT Clearance Certificate TIN /SRIN No. should be furnished along with the tender paper. 

3.	Rs. 3,000/- (Rupees Three thousand only) as EMD in shape of Bank Draft / Banker’s Cheque favouring ‘OERC FUND’ should be submitted along with the tender paper. The EMD deposited along with the tender documents will be refunded to the unsuccessful tenderers soon after completion / finalization of the tendering process.

4.	The authorization letters, if any, are to be enclosed in the tender with due attestation. 

5.	The quoted rate will be inclusive of all Taxes. The percentage of VAT is to be mentioned clearly against each item. The rates are to be quoted in tabular form. 

6.	The rates quoted by the tenders should be valid upto 31.03.2016. 

7.	No conditional tender will be accepted by the authority from the tenderers. 

8.	No advance payment will be made to the party after acceptance of tender or execution of order. 

9.	Delivery of the items should be made in the office of the Secretary, Odisha Electricity Regulatory Commission, Bhubaneswar, after getting proper requisition order within a day or two and minimum 1 day well in advance. 
10.	Selection of items will be followed after screening by the purchase committee of the OERC 

11.	Original documents are to be produced for verification by the members of the committee. 

12.	If any information/document furnished by the tenderers with the tender papers are found to be misleading or incorrect at any stage their tenders will be rejected without assigning reasons thereof 

13.	It is the responsibility of the tenders for timely delivery of the articles to the OERC, Bhubaneswar at their own cost. 

14.	The tenderers should furnish in a sealed cover duly super scribed as “TENDER FOR GARDEN MAINTENANCE”.

15.	The tenders received beyond the scheduled date and time will not be entertained / considered at any cost. 

16.	The undersigned/committee reserves the full right to accept in full or part or reject any or all the tenders without assigning any reason thereof. The undersigned/committee is not bound to accept the lowest rates. 
17.	Rate quoted in Section-A shall not be considered for selection process. 

18.	In case of any legal dispute, it will be adjudicated within the jurisdiction of Bhubaneswar court only. 

19.	All pages of the bid are to be signed & stamped by the tenderer. 

20.	Selection of the items will be followed on finalization of samples whenever is necessary. 

21.	The duly filled in Tender’s Profile as enclosed is to be submitted along with tender. 

22.	For any services / supply, the firm / organization should not have been blacklisted by any Government organization. If found later on, the action deemed fit, will be initiated against the firm as per the law.

23.	The Secretary reserves the rights to terminate the contract at any time without notice if the supplier / firm fails to make the supply/provide service within the specified time or in accordance with the specifications & samples.

24.	The Route map for the OERC’s office complex is given below.

											    Sd/-
Secretary