NOTICE INVITING TENDER

Secretary, Odisha Electricity Regulatory Commission [OERC] invites sealed tenders from the service providers for providing house keeping service at their new Office Complex for OERC at Chandrasekharpur, Bhubaneswar. Details of tenders are as under:
a	Name of the work 	House Keeping Service at OERC office complex at Chandrasekharpur, Bhubaneswar.	
b.	Earnest money deposit 	5,000 /-(Five Thousand only)  	
c.	Security deposit 	5% of the accepted tendered amount.	
d.	Tender document  	Can be downloaded from OERC’s website, www.orierc.org	
e.	Prebid meeting of the venders	 Dt– 25/02/2016 at 16.30 Hrs. at OERC, Bidyut Niyamak Bhawan, UNIT VIII, BHUBANESWAR	
f.	Last date & time of receipt of tender	 Dt –   04/03/2016 at 14.00 Hrs.	
g.	Address at which the tenders are to be submitted:	Secretary OERC, Bidyut Niyamak Bhawan,            Unit-VIII, Bhubaneswar.	
h	Date & time of opening tenders: 	Dt-   04/03/2016   at  16.00 Hrs	
ij	Place of opening tenders: 	OERC, Bidyut Niyamak Bhawan, UNIT – VIII, BHUBANESWAR	
j	Validity of offer.	2 (Two ) months  from the opening of price bid.	

Eligibility of the bidder :- The Service Provider should have carried out at least two works of similar nature in last 3 financial  years. It should have an office in Bhubaneswar / Cuttack and should have average turnover Rs.2 lakh in last 3 years and the income tax clearances and TIN no. 
Any technical clarification regarding the tender paper may be clarified from OERC, Bhubaneswar. In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time. Odisha Electricity Regulatory Commission has the right to accept/ reject any / all tenders without assigning any reason thereof.

        Sd/-
SECRETARY
OERC, Bhubaneswar

TENDERER’S PROFILE

(To be filled in & returned with the documents)

1.	Full Name of the Firm		
	(In Capital letters)		
			
2.	Firm Address		
			
3.	Telephone No	Office:-	
		Residence:-	
		Mobile :-	
		Fax No :-	
			
4.	Name / Names of Proprietors Partners /		
	Directors.		
			
5.	Service Tax(If applicable) / Sales Tax / VAT Regd. No.		
	(Last Sales Tax/ Vat Clearance Certificate must		
	be furnished		
			
6.	Income Tax account number / PAN Number		
	(Last Income Tax Clearance certificate to be		
	attached)		
			
7.	Details of similar past work and experience of		
	similar nature. (Certificate from the past		
	employer should be enclosed)		

I do hereby certify that the above mentioned particulars are true and correct.

Signature of the Bidder

House Keeping Service

Terms & Conditions

1.	Interested Agencies / Tenderers willing to participate in the house keeping service at  the premises of new OERC Office Complex at Chandrasekharpur, Bhubaneswar, are requested to visit the site, & make themselves acquainted before quoting the rate. If necessary they may discuss with the concerned officer/ consultant before submission of application. 

2.	The undersigned has right to accept / reject the offer without assigning any reasons. 

3.	The period of house keeping service in new OERC Office Complex at Chandrasekharpur, Bhubaneswar, is for a period of one year, renewable further for the like period or any other period on satisfactory performance.. 

4.	The service provider should undertake new assigned work within a month. 

5.	The Service Provider should work as per the direction of the Secretary / Dy. Director(P&A) of OERC throughout the period of contract. 

6.	The scope of work for the house keeping service would include the following:
A.	Daily
i)	Cleaning of officers and staff rooms		-	Once
ii)	Cleaning of corridors &  lobby areas		-	Twice
iii)	Cleaning of Toilets					-	Twice
iv)	Cleaning of internal roads & parking area	-	Once
v)	Cleaning of staircases				-	Once

B.	Weekly
i)	Cleaning of Terrace
ii)	Cleaning of ceiling & wall cobwebs
iii)	Cleaning of windows & doors
iv)	Cleaning of Conference & Hearing Hall

C.	Annually
i)	Cleaning of filters (two nos) of rainwater harvesting system

D.	As and When 
During special functions and tariff hearing, the frequency of cleaning of ground floor area may be increased. Such occasions will not be  more than 4-5 times a year spanning  10-15 days.

7.	The Service Provider will provide required manpower, all materials for cleaning purpose and sufficient quantities of T & P for satisfactory & timely execution of the work. 

8.	There should be three time planting of seasonal flowers i.e. during winter, summer & rainy season as per the recommendation of the consultant. 

9.	Appropriate Court at Bhubaneswar under the control of Orissa High court shall have exclusive jurisdiction over all matters related to this contract in case of dispute. 

10.	The Service Provider is requested to quote the rates in figures & words (inclusive of all) in the original tender documents with seal & signature on each paper. No overwriting will be accepted. 

11.	The items of work which has not been covered in the tender document can be supplied by the Service Provider on negotiation of rates. 

12.	Selected agency should have adequate arrangements for providing unskilled manpower for misc. works in the campus/inside the building, at one day’s notice, chargeable at minimum wages of Govt. of Odisha. 

13.	The following documents in support of his / their expertise in the field garden maintenance may be attached. 
(i)	Annual turnover of last 3 (Three) years as per Audit Report (Balance Sheet to be attached) 
(ii)	Name of the organizations with whom worked 

14.	Copies of the Service Tax clearance certificate(If applicable), Income tax certificate, Provident fund, ESI Registration, Labour license No. & VAT Clearance Certificate are to be attached. 

15.	The firm shall at his own cost comply with the provision of labour laws, rules and orders and notification as of Central & State Govt. as applicable to this contract from time to time and will be liable for penal action in case of violation of these laws. 

16.	The activities of the firm will be reviewed through a committee. As per the recommendation of the committee, due action will be taken for cancellation or continuation of the contract. 

  Sd/-
Secretary
OERC

TENDER BIDDING

House Keeping Service  Charges
(for the Scope of Work as mentioned  at Para 6 above)

S/N		Description	Unit	Qty	
Rate (Rs.)	
Amount in (Rs.)	
							
1.	
  Manpower  Charges (Monthly)	No				

2.	  Materials and T&P  Charges(Monthly)	Lump sum				

3.	 Average Misc. Charges (Monthly)	Lump sum				

				                                        Total Monthly Charges (1+2+3) =
								(All inclusive)

Signature of the Bidder

General Terms and Conditions

1.	The firm should be registered under OST, ACT-1974 and having valid VAT Clearance Certificate etc. 

2.	Attested copies of valid VAT Clearance Certificate TIN /SRIN No. should be furnished along with the tender paper. 

3.	Rs.5,000/- (Rupees Five thousand only) as EMD in shape of Bank Draft / Banker’s Cheque favouring ‘OERC FUND’ should be submitted along with the tender paper. The EMD deposited along with the tender documents will be refunded to the unsuccessful tenderers soon after completion / finalization of the tendering process. 

4.	The authorization letters, if any, are to be enclosed in the tender with due attestation. 

5.	The quoted rate will be inclusive of all Taxes. The percentage of VAT is to be mentioned clearly against each item. The rates are to be quoted in tabular form.

6.	The rates quoted by the tenders should be valid upto 31.03.2016. 

7.	No conditional tender will be accepted by the authority from the tenderers. 

8.	No advance payment will be made to the party after acceptance of tender or execution of order. 

9.	Delivery of any new service / items should be made as per the instruction of the Secretary / Dy. Director (P&A), Odisha Electricity Regulatory Commission, Bhubaneswar, after getting proper requisition order within a day or two and minimum 1 day well in advance. 

10.	Original documents are to be produced for verification by the members of the committee. 

11.	If any information/document furnished by the tenderers with the tender papers are found to be misleading or incorrect at any stage their tenders will be rejected without assigning reasons thereof 

12.	It is the responsibility of the tenders for timely delivery of the articles to the OERC, Bhubaneswar at their own cost. 

13.	The tenderers should furnish in a sealed cover duly super scribed as “TENDER FOR HOUSE KEEPING SERVICE”.

14.	The tenders received beyond the scheduled date and time will not be entertained / considered at any cost. 

15.	The undersigned/committee reserves the full right to accept in full or part or reject any or all the tenders without assigning any reason thereof. The undersigned/committee is not bound to accept the lowest rates. 

16.	In case of any legal dispute, it will be adjudicated within the jurisdiction of Bhubaneswar court only. 

17.	All pages of the bid are to be signed & stamped by the tenderer. 

18.	The duly filled in Tender’s Profile as enclosed is to be submitted along with tender. 

19.	For any services / supply, the firm / organization should not have been blacklisted by any Government organization. If found later on, the action deemed fit, will be initiated against the firm as per the law.
20.	The Secretary reserves the rights to terminate the contract at any time without notice if the supplier / firm fails to make the supply/provide service within the specified time or in accordance with the specifications & samples.

21.	The Route map for the OERC’s office complex is given below.

											    Sd/-
Secretary